Criteria for Meetings and Events

This webpage is a living document to be updated as new Executive Orders from Governor Kemp, guidance from USG, and recommendations from the CDC are released.   

As of April 8, 2021, Events and Meetings through July 31, 2021 can proceed with applicable social distancing measures in place. Meetings and Events are recommended to follow a “REMOTE FIRST” approach where virtual options will continue to be encouraged whenever the outcome of the meeting will be minimally impacted. Face covering are required for all attendees. Capacities of rooms across both campuses have been analyzed and reduced to include these needs. Beginning August 1, 2021, Events and Meetings may be planned without social distancing measures. Virtual options and formats will still be available. 

Process to hold meetings and events by type: 

    1. Simple Meeting users are able to book rooms as they typically have, however, social distancing messaging will be included within EMS with required acknowledgement.

    2. Communications will be sent to EMS users as well as campus regarding the reduced capacities in meeting spaces.

    3. Event and Venue Management will monitor bookings of simple meetings for compliance and to offer support for users as feasible. 
    1. Meetings and Events will follow the normal process for request through reservations.kennesaw.edu.
    2. Social distancing and masks are required for all campus events.  Users will be required to include their expected attendance and will be placed into an appropriate space for their needs and size by the Event Coordinator. 

    3. Athletic, Performance, and external events are subject to guidelines of their associated governing bodies or promoter.  All plans are subject to review and approval by KSU.  
    1. All events during the academic term are under the “Pending Drop/Add” status, which will be released following the confirmation of the academic schedule. 

    2. All clients requesting space for an in-person meeting will discuss how to host their event with the inclusion of social distancing, if applicable, with their Event Coordinator. The Event Coordinator will work with the client to consider and plan for a virtual format plan should the guidelines for events change. Social distancing plans will be under review by EVM and documented in the EMS reservation.

    3. Size/Space Restrictions
      1. Reservations are subject to calculated room capacities based on current social distancing guidelines.

      2. Events will be scheduled based on the capacity guidelines on the date of the reservation request.
    4. The hosting department or organization is responsible for following and enforcing all applicable guidelines. Meetings or event found in violation will be reported to the applicable supervisory chain and cabinet member.  
    1. Through July 31, 2021, the university is not holding events larger than 250 people unless they are signature, athletic, or academic in classification.

    2. Large event gatherings (e.g. FifthThird Bank Stadium Events) will create separate and more comprehensive guidelines as deemed appropriate by KSU and other relevant governing bodies.

    3. Exemptions can only be requested by the applicable cabinet member and will be directed to the CAO for review. 
  • Scrappy wearing a face covering


    Student organizations--including RSOs, fraternities, and sororities--play an important role in maintaining a safe campus environment. As a result of Kennesaw State University’s response to Coronavirus, student organization activities and events must be modified to ensure the safety of our students and community members. As your organization prepares events and activities for this coming fall, this website will serve as a comprehensive resource for event planning and operations. Please keep in mind that all University announcements and up-to-date information regarding COVID-19 can be found on the KSU Coronavirus Information and Resources and University System of Georgia websites. Additional information regarding event planning can be found through the Department of Event and Venue Management. 

    Listed below are resources and information for you to consider and account for as you plan your event. The information provided below is meant to serve as guidance and a resource to help students and student organizations engage, build community, and cultivate a sense of belonging while still observing the COVID-19 Event Planning requirements. For assistance with planning your program or meeting, please email rsoreservations@kennesaw.edu.

    For more information or assistance with planning your program or meeting, please visit our Student Organization Event Planning Guide page.

  • High touch areas are to be cleaned before, after, and periodically throughout the event. The Event Coordinator and client will identify high touch areas prior to the start of the event.  

 

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