Criteria for Meetings and Events

This webpage is a living document to be updated as new Executive Orders from Governor Kemp, guidance from USG, and recommendations from the CDC are released.   

Beginning May 17, 2021, Events and Meetings may be planned without social distancing measures. Virtual options and formats will still be available.

Please place your request through

Process to hold meetings and events by type: 

    1. Simple Meeting users are able to book rooms.

    2. Communications will be sent to EMS users as well as campus regarding the reduced capacities in meeting spaces.

    3. Event and Venue Management will monitor bookings of simple meetings for compliance and to offer support for users as feasible. 
    1. Meetings and Events will follow the normal process for request through

    2. Based on guidance provided by the CDC, the University System of Georgia has updated its face mask requirements. Fully vaccinated individuals may resume on campus activities without wearing a face mask, including indoors. Unvaccinated individuals are strongly encouraged to continue to socially distance from others when possible and wear face mask while inside campus facilities.

    3. Athletic, Performance, and external events are subject to guidelines of their associated governing bodies or promoter.  All plans are subject to review and approval by KSU.    
    1. All events during the academic term are under the “Pending Drop/Add” status, which will be released following the confirmation of the academic schedule. 

    2. Size/Space Restrictions
      1. Reservations are subject to calculated room capacities per Fire Marshall guidance. 

    3. The hosting department or organization is responsible for following and enforcing all applicable guidelines. Meetings or event found in violation will be reported to the applicable supervisory chain and cabinet member.  
  • Scrappy wearing a face covering

    Student organizations--including RSOs, fraternities, and sororities--play an important role in maintaining a safe campus environment. As a result of Kennesaw State University’s response to Coronavirus, student organization activities and events must be modified to ensure the safety of our students and community members. As your organization prepares events and activities for this coming fall, this website will serve as a comprehensive resource for event planning and operations. Please keep in mind that all University announcements and up-to-date information regarding COVID-19 can be found on the KSU Coronavirus Information and Resources and University System of Georgia websites. Additional information regarding event planning can be found through the Department of Event and Venue Management. 

    Listed below are resources and information for you to consider and account for as you plan your event. The information provided below is meant to serve as guidance and a resource to help students and student organizations engage, build community, and cultivate a sense of belonging while still observing the COVID-19 Event Planning requirements. For assistance with planning your program or meeting, please email

    For more information or assistance with planning your program or meeting, please visit our Student Organization Event Planning Guide page.