Criteria for Meetings and Events

This webpage is a living document to be updated as new Executive Orders from Governor Kemp, guidance from USG, and recommendations from the CDC are released.   

Covid-19 Event Guidelines – Spring 2022 

1. Based on updated guidance from the University System of Georgia and Cobb-Douglas Public Health, masks are encouraged for indoor activities, regardless of vaccination status.  Currently, the updated guidance does not apply to outdoor events and activities.     
   
2. Students, Faculty, and Staff hosting an event are encouraged to model the face covering policy to cultivate compliance amongst event attendees.   
3. Events with over 50 participants will display signage encouraging participants to wear a face covering. Masks must be provided at entry points. To obtain masks, please visit a campus mask location or contact the Office of Emergency Management at 470-578-6985 or by email at oem@kennesaw.edu. 
4. Event hosts should keep a list of all attendees and viable contact information. EVM recommends the use of an RSVP system, sign in sheets, or “tapping in” via OwlLife.
   
5. Event locations and layouts should include planned space for participants wishing to practice social distancing, as appropriate. Please work with your Event Coordinator to select the best location for your event.  
6. Remote and virtual event options are available.  Please visit our Virtual Events page for more information.  

Please place your request through reservations.kennesaw.edu.

Process to hold meetings and events by type: 

• Simple Meetings  
  1. Simple Meeting users are able to book rooms.
     
     
  2. Communications will be sent to EMS users as well as campus regarding the reduced capacities in meeting spaces.
     
     
  3. Event and Venue Management will monitor bookings of simple meetings for compliance and to offer support for users as feasible. 
• Campus Events and Meetings 
  1. Meetings and Events will follow the normal process for request through reservations.kennesaw.edu.
  2. Based on updated guidance from the University System of Georgia and Cobb-Douglas Public Health, masks are encouraged for indoor activities, regardless of vaccination status. Currently, the updated guidance does not apply to outdoor events and activities.
     
     
  3. Athletic, Performance, and external events are subject to guidelines of their associated governing bodies or promoter.  All plans are subject to review and approval by KSU.    
• Reservation Standards
  1. All events during the academic term are under the “Pending Drop/Add” status, which will be released following the confirmation of the academic schedule. 
     
     
  2. Size/Space Restrictions
     1. Reservations are subject to calculated room capacities per Fire Marshall guidance. 
        
        
  3. The hosting department or organization is responsible for following and enforcing all applicable guidelines. Meetings or event found in violation will be reported to the applicable supervisory chain and cabinet member.  
• Student Organization Event Planning Guide
  
  Student organizations--including RSOs, fraternities, and sororities--play an important role in maintaining a safe campus environment. As a result of Kennesaw State University’s response to Coronavirus, student organization activities and events must be modified to ensure the safety of our students and community members. As your organization prepares events and activities for this coming fall, this website will serve as a comprehensive resource for event planning and operations. Please keep in mind that all University announcements and up-to-date information regarding COVID-19 can be found on the KSU Coronavirus Information and Resources and University System of Georgia websites. Additional information regarding event planning can be found through the Department of Event and Venue Management. 

  Listed below are resources and information for you to consider and account for as you plan your event. The information provided below is meant to serve as guidance and a resource to help students and student organizations engage, build community, and cultivate a sense of belonging while still observing the COVID-19 Event Planning requirements. For assistance with planning your program or meeting, please email rsoreservations@kennesaw.edu.

  For more information or assistance with planning your program or meeting, please visit our Student Organization Event Planning Guide page.