Procedures Regarding Event Reservations

Changes to Events
If you need to make changes to your event, please notify the Department of Event and Venue Management immediately by emailing

Event and Venue Management must be notified of changes at least 2 business days prior to event start date, or change fees may apply.

If your event needs to be canceled, it must be canceled at least 7 business days prior to event start date or cancellation fee will apply.

Please submit cancellations via email to the Department of Event and Venue Management.

Administrative Cancellations/Changes
In rare instances, confirmed reservations may be changed or canceled if they are found to conflict with another function or academic need. Event and Venue Management staff will work with the organization or department to provide alternative accommodations whenever possible.

Inclement Weather Cancellations
When the campus is closed due to inclement weather, your event will automatically be canceled. Due to the high demand for space, rain locations will not be available for events booked outdoors except for Presidential Events.

The University will announce campus closures and delayed schedules in several ways. The easiest way to receive the information is by signing up for KSU Alerts, which will send a message to your phone and an email to your university account.

In addition, announcements will be made by a notice on the university home page.