KSU Internal Events: General Information

Important Notice

All events, camps, conferences and non-essential meetings are cancelled/postponed through June 30th. All July meetings and events scheduled prior to the coronavirus outbreak are still scheduled; however, please work with your Event Coordinator to discuss implementing appropriate social distancing protocols. If you have questions about your existing reservation or need to schedule an essential meeting in July, please reach out to events@kennesaw.edu. 

For meetings and events occurring on or after August 1, 2020, please place your request through reservations.kennesaw.edu.  Your Event Coordinator will work with you to choose a location and plan to assist in following the appropriate social distancing protocols. Due to space limitations, events with an expected attendance of 300 or greater will not be scheduled until further notice with the exception of Academic, Athletic, and Signature Events. Requests for event exceptions should be sent through events@kennesaw.edu to be routed for approval.

Download and Read the COVID FAQs

The Department of Event and Venue Management is responsible for reserving campus space for a variety of activities sponsored by academic departments, the Office of the President, and various external clients. Classrooms, conference rooms, atriums and outdoor space can be reserved through the Event Management System. NOTE: Please allow 7 - 10 days for processing.

KSU faculty and staff can log into KSU Reservations with their NetID and password. KSU users can request available space by using the Reservations menu and entering the scheduling information.

  • A larger event may include, but is not limited to, having the following components:

    • Tents
    • Inflatables
    • Staging
    • Catering
    • Special Audio-Visual Requirements
    • Performances or Bands

    Availability of space is limited and reserves quickly. The Department of Event and Venue Management would be happy to assist you with planning your larger events.

    Helpful Tip: If you are experiencing log-in issues with the reservation system, please contact the Service Desk at ext. 6999.

    Facility charges may be assessed depending on the venue as well as costs to cover various support groups (Public Safety, Custodial, UITS, etc).

    Note: When planning for a large event, please allow 4-6 weeks for processing.

  • When assigning space, Event and Venue Management takes into consideration the following elements:

    • Availability of the facility or space.
    • Maximum capacity of the facility or space.
    • Best use of facilities and their suitability for various activities and functions.
    • Compatibility of the request in relation to the mission of the university, local and federal policies, laws and regulations.
    • An event will not be approved if it conflicts with the academic mission.
    • For more information, please visit the event procedures page.

    Once you have read and understood all the terms and agreements when making a reservation, you may visit the following link to make a request. Information on how to fill out the appropriate forms are on this website.

 

Campus Event Form
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