KSU Internal Events: General Information

 


The Department of Event and Venue Management is responsible for reserving campus space for a variety of activities sponsored by academic departments, the Office of the President, and various external clients. Classrooms, conference rooms, atriums and outdoor space can be reserved through the Event Management System. NOTE: Please allow 7 - 10 days for processing.

KSU faculty and staff can log into KSU Reservations with their NetID and password. KSU users can request available space by using the Reservations menu and entering the scheduling information.

Planning for a large event

A larger event may include, but is not limited to, having the following components:

  • Tents
  • Inflatables
  • Staging
  • Catering
  • Special Audio-Visual Requirements
  • Performances or Bands

Availability of space is limited and reserves quickly. The Department of Event and Venue Management would be happy to assist you with planning your larger events.

Helpful Tip: If you are experiencing log-in issues with the reservation system, please contact the Service Desk at ext. 6999.

Facility charges may be assessed depending on the venue as well as costs to cover various support groups (Public Safety, Custodial, UITS, etc).

Note: When planning for a large event, please allow 4-6 weeks for processing.

Event Procedures

These guidelines establish priorities for the use of academic and non-academic spaces at Kennesaw State University (“The University”). It also protects resources, equipment and the users through the implementation of a consistent campus-wide procedure. The following applies to use of space for activities on all Kennesaw State University campuses except with regard to the assignment of departmental office space.

The purpose of this procedure is to establish a uniform process by which Kennesaw State University manages space and resources. Facility and space utilization is a critical component in the delivery of academic and extracurricular programs and services at Kennesaw State University.

These guidelines establish priorities for the use of academic and non-academic spaces at Kennesaw State University (“The University”). It also protects resources, equipment, and the users through the implementation of a consistent campus-wide procedure. The following applies to use of space for activities on all Kennesaw State University campuses except with regard to the assignment of departmental office space.

View all event procedures

 

Assigned event and venue space

When assigning space, Event and Venue Management takes into consideration the following elements:

  • Availability of the facility or space.
  • Maximum capacity of the facility or space.
  • Best use of facilities and their suitability for various activities and functions.
  • Compatibility of the request in relation to the mission of the university, local and federal policies, laws and regulations.
  • An event will not be approved if it conflicts with the academic mission.
  • For more information, please visit the internal events procedures page.

Once you have read and understood all the terms and agreements when making a reservation, you may visit the following link to make a request. Information on how to fill out the appropriate forms are on this website. 

SUBMIT A CAMPUS EVENT RESERVATION

 

Changes to Events or Venues

If you need to make changes to your event, please notify The Department of Event and Venue Management immediately by emailing events@kennesaw.edu, and, your event coordinator.

The Event and Venue Management must be notified of changes at least 2 business days prior to event start date, or change fees may apply. For more information regarding changes or cancellations, please visit the internal event procedures page.

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